Position: Administrative Assistant, Mid-level - LAWA

Function: Administrative

Location: Los Angeles World Airport (LAWA)

Remote Work Option: No

Salary Range: $80- $120k

Security Requirements

Must be a US citizen or a legal resident for three of the past five years. Public Trust cannot be granted without meeting the residency requirement.

Must meet eligibility requirements for a US Public Trust security clearance (moderate risk), including a soft credit check and criminal background check. Please refer to the criteria listed in 5 CFR 731.202 to understand the Public Trust suitability requirements.

Culture

Cobec is consistently breaking the current mold for delivering services to our government clients. What does that mean? That means believing in a “people first” mentality, building high performance teams and empowering people to make informed decisions without going through a large bureaucratic system. Cobec values the well-being of employees and bestows tremendous trust in those people to negotiate work and non-work obligations. Cobec is where someone can bring their whole self to work and be themselves, never having to compromise their authenticity just to fit in. Lastly, we believe in the work we do, the goals and missions of our customers and the interpersonal relationships we have with clients, stakeholders and our people.

Values and Expectations

The successful candidate for this role embodies the same values as Cobec. We realize experience is important, however; Cobec believes a person’s abilities and skills that align with our values (Relationships, Leadership, Passion, Accountability, Integrity, Innovation, Quality, Teamwork, Diversity, Commitment, & Respect) are the most important drivers for success in this role.

In addition to exhibiting our values, a successful candidate for this role is expected to be a high performer, organized, dynamic, and have a positive attitude.

Job Summary

This position will provide experienced program analyst support to the Los Angeles World Airport (LAWA).

Relevant Experience

At least 10+ years of relevant experience in as administrative assistant. Specific experience with LAWA and/or Aviation industry is preferred.

Essential Job Functions

The following duties are normal for this position.  The omission of specific statements of duties does not exclude them from this position if the work is similar, related, and/or a logical assignment for this position.  Other duties may be required and assigned.

General Support

·      Provide direct, daily support to the Director, Deputy Director, and Group Managers.

·      Develop communication and correspondence with stakeholders related to meet and execute program objectives

·      Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, solving problems, and adjusting plans as necessary.

·      Provide information by answering questions and requests.

·      Proactively contribute to team effort by prioritizing work, interpreting work needs, accomplishing tasks, and meeting deadlines.

·      Organize and assist with planning and directing team work among subject matter experts and/or project leads.

·      Develop document and template formats, including a weekly status briefing packages, to support more efficient communication across various layers of the organization.

·      Conduct evaluations of planning requirements while maintaining briefing materials for group managers

·      Participate in meetings, determine required outcomes, and document action items. 

·      Support resource management tasks assigned by the client.

·      Support the development of automated tools for inventory process and the ordering and tracking of telecommunication services.

·      Learn data elements and flows involved throughout the service administration lifecycle from inventory, through ordering, tracking, site and other physical cutover coordination with contractors and telecos, service turn-up and cutover, invoicing, disputes, etc.

·      Gather, interpret and use complex data to develop actionable steps that will improve process and optimize result.

·      Collaborate with others on the execution of an implementation, work plan, and/or strategic initiative.

·      Summarize insights from analysis and clearly communicate analytical findings.

·      Develop communication plans and briefing materials using various software tools.

·      Provide technical writing assistance to organize and translate complex data into clear and usable information.

·      Able to work well with others and report directly to SCI & PCI inspectors.

·       Able to write and communicate clearly with others.

·      Able to ensure accurate and timely reporting. (ability to suggest improvements).

·      Strong organizational and planning skills in a fast-paced environment.

·      Manage everyday office duties and support inspection staff. (Manage office supplies).

·      Have knowledge of VEO (Inspection/Document control program).

·      Have knowledge of Prolog (Inspection/Document control program).

·      Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading.

·      Able to communicate and Interact with Other LAWA, City Dept.’s., contractors and Airlines. (Preferably with previous LAWA experience).

·      Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).

·      Available to work modified schedule and Overtime as construction activities require.

·      May be called upon to take meeting minute notes in meetings.

·      Liaison between Inspector and Project management/Document control.

·      Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.

Education Requirements

Bachelor’s degree (or equivalent experience)

Master’s degree is a plus and may count as additional years of experience.

Skills Requirements

·      Attention to detail, strong time management skills

·      Exceptional organizational skills with the ability to encourage the compliance of others

·      Skilled in situational and procedural analysis to advise process improvements

·      Aptitude for imaginative problem solving

·      Proactive, strong work ethic with ability to work independently and prioritize tasks

·      Strong MS Office skills with an emphasis on PowerPoint, Word and Excel

·      Fosters strong interpersonal relationships amongst the program managers to build trust and sense of shared accountability on the team to drive success through assisting in tracking program accomplishments and action items.

Security Requirements

Must be a US citizen or a legal resident for three of the past five years

Must meet eligibility requirements for a US Public Trust security clearance

Travel

Occasional travel required as needed by client/s and/or company

EEO

Cobec Consulting, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, veteran status or any other status protected by federal, state and local law.

EEO is the Law